Choosing between a sole trader and limited company

Ultimately, you need to weigh up the difference between a sole trader and limited company, as the structure you choose could impact on everything from profits to paperwork. Don’t rush into any decision and speak to an accountant if you’re unsure, as their expertise is often invaluable when it comes to tax.

Elsewhere, investigate insurance – regardless of the structure you choose – as running any type of business will bring its own unique risks. Discover more on sole trader insurance and limited company insurance and find out a basic overview of what you’ll need.

Sole trader advantages

Sole trader disadvantages

• sole traders have unlimited liability, which means there’s no legal difference between themselves and their business – so if the business gets into debt, the business owner is personally liable

• this means that sole traders can lose personal assets if things go wrong

• raising finance can be tricky, as banks and other investors tend to prefer limited companies. This limits the expansion opportunities of sole traders

• tax rates on sole traders aren’t always as kind as they are on limited companies. When you reach a certain level of earnings, it might not be quite as lucrative to stay a sole trader

Limited company advantages

• unlike sole traders, a limited company is legally separate from its business owner, who has limited liability

• this means personal assets aren’t exposed – you only stand to lose what you put into the company

• once you’ve registered a company name nobody else can use it, in contrast to sole traders who aren’t offered the same protection

Plus, broadly speaking, limited companies stand to be more tax efficient than sole traders, as rather than paying income tax they pay corporation tax on their profits.

As things stand this offers a kinder tax rate than the higher rates of income tax, meaning forming a limited company can be more profitable. In addition to this, there’s a wider range of allowances and tax-deductible costs that a limited company can claim against its profits

Limited company disadvantages

• limited companies have more responsibilities. These are known as the director’s fiduciary responsibilities, which basically outline what a limited company director must do legally

• thanks to these added responsibilities going limited can be costly and time-consuming, as you’ll need to either deal with this extra paperwork yourself or hire an accountant
• information about your business can be found via Companies House, meaning details on directors and your company’s earnings are required to be shown publicly. This sort of transparency may not appeal to all

Some of the added responsibilities include filing an annual company tax return, as well annual accounts.

You’ll need to pay a fee to incorporate too – check out our guide to setting up a limited company to learn more.

Can I change from being a sole trader to a limited company?

If your business circumstances change and you decide that being a limited company is a better fit for you, you can transition from being a sole trader to a limited company.

While it’s always good to speak with an accountant or someone who knows your business well, here’s a rough outline of the steps you need to take.

1. Form a limited company – choose a name to trademark that isn’t already in use (our business name generator can help here).

2. Choose your leadership team – this can be directors, shareholders, guarantors, or anyone that will have a control of your business.

3. Register as a limited company – check the government website to see which forms you’ll need to complete and which records you’ll need to prepare.

4. Register for Corporation Tax and with Companies House – you’ll need an official business address for this step.

5. Tell HMRC you’re no longer a sole trader – they’ll need to deregister you from their records.

6. Update your insurance provider – any changes to your business could affect your cover.

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