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Both Asana and monday.com offer individuals and organisations tools to manage projects, collaborate across teams and streamline processes. Each service offers a free plan and a variety of options to fit most goals. Check out our detailed Asana vs. monday comparison to decide which project management software is best for your team.
monday.com vs. Asana: at a glance
Both Asana and monday.com make it easy to organise projects, manage tasks and generate reports to see at a glance the data your company needs to make informed decisions. To determine the right software, look at the integrations and features of each service and compare them to the goals your team needs to achieve.
monday.com
Offers Software Integrations
Offers Software Integrations
Why We Picked It
The monday.com platform is a type of software known as SaaS (software as a service). It’s publicly traded and helps organizations manage their work and projects across teams. All departments of your organization can use monday.com, such as sales, marketing, software development, design, HR, IT and operations. It offers a robust free plan, as well as paid monthly or annual plans. There’s no coding involved, although you can integrate with other apps to increase the functionality of monday.com.
Pros & Cons
- Save 18% when paying yearly
- Has iOS and Android app
- Create unlimited boards and docs
- Amount of notification emails is unnecessary
- No chat feature
- Limited customization
Asana
Offers Software Integrations
Offers Software Integrations
Why We Picked It
Asana is also a SaaS, providing team-based task and project management. With both free and paid plans, teams can customize workflows, automate processes, collaborate on projects across the organization and communicate with their team members. While monday.com has a little over 50 integrations, Asana has more than 200. These integrations include apps such as Slack, Google Drive, Dropbox, Zapier and Salesforce.
Pros & Cons
- Set due dates and times
- Access via desktop, mobile app or browser
- Dependencies show which tasks are ready, and which tasks are waiting on others
- Only one project owner per project, but you can assign multiple members
- Slow to load for larger projects
How the services stack up
Feature comparison
As you explore monday.com and Asana, it’s a good idea to compare the features of these two project management tools. By doing so, you can weigh the pros and cons of each and home in on the ideal option for your unique needs.
Task management
In Asana, task management refers to creating tasks, setting task goals, assigning tasks and monitoring tasks. You can manage all tasks via lists, boards or timelines and view soon-to-be-completed tasks in the “My Task” tab, which you’ll find on the home page. If you click on a task, you’ll be able to view its details and any documents that pertain to it.
The task management function in monday.com is very similar but the software calls its tasks “pulses.” You can create pulses, assign them and generate dependencies, which help show the order tasks should be completed to achieve optimal results. To track the progress and completion rate of pulses, you can visit your task manager. It also offers action boards that reveal the status of each task.
Integrations
Both Asana and monday.com allow you to use integrations to maximise the benefits of the software. As long as you’re strategic about the integrations you use, you can save time, streamline processes and ensure accuracy. Asana offers more than 200 integrations with popular tools including Slack, Zoom and Microsoft Teams. There is no limit as to how much you can use them, regardless of the plan you choose.
In the integration department, monday.com lags behind as it only has about 50 integrations with tools such as Zoom and Adobe Creative Cloud. They also aren’t available on the cheapest plans; you must invest in at least the Standard plan to take advantage of them. Furthermore, the Standard plan limits integrations to 250 actions per month. You can increase this number to 25,000 if you upgrade to the Pro plan.
Workflow management
There’s no denying that workflow management preferences vary by team. With Asana, you can use a few project views, such as a chart, calendar and Kanban board. The software also allows you to break down projects into units that are ideal for your unique team, such as tasks, subtasks or sub-subtasks.
With the dependency feature, you can make sure they get completed in the right order. Additionally, if you opt for a paid plan, you’ll have access to workflow automation tools that are designed to save you time and hassle on ongoing tasks.
The monday.com platform offers kanban boards, Gantt charts and other typical project views. But if you select a higher-level plan, you may get access to other, more unique views, including maps. Also, unlike Asana, monday.com lets you assign more than one person to a task. While monday.com’s higher-level plans come with automation features, the software limits how many automation actions you can make each month.
Portfolio management
Portfolio management, which both Asana and monday.com offer, refers to managing all ongoing projects in one space. In Asana, you can zoom out of day-to-day tasks and find the status of each project so you know exactly what’s going on as you manage multiple projects at once.
Even though monday.com doesn’t offer a dedicated portfolio management section, there’s a handy feature called “Groups,” which you can use to integrate all your projects in a single spot. The caveat, however, is that groups don’t reveal the complete progress status of the projects. Fortunately, however, you can create a group to keep track of the projects.
Ease of use
While both software are relatively easy to use, Asana takes a slight edge thanks to its intuitive design. What hurt Asana’s ranking, though, is its reviews and lack of customer service. To get help, users only have a forum to post questions – there’s no proper way to speak, or chat, with a human in real time unless it’s about billing or sales. With its virtually nonexistent support or customer service, most of its reviews stem from this issue.
User feedback
A complaint about Asana is one it shares with monday.com – users receive too many emails (both promotional and notification emails, although you can adjust notification settings). Some users also argue Asana isn’t much of a project management tool because it misses budget forecasting, limited reporting and built-in invoicing without using an integration.
Pricing and plans
Both Asana and monday.com offer free plans, as well as a student program, mobile apps, some off-line availability and integrations. Each service works best via desktop or browser because of its wide layout – working on mobile is cumbersome unless doing very basic tasks.
Asana allows up to 15 seats with its free plan, whereas monday.com only allows two. Both of its free student plans only apply to students at a university, and don’t include teachers, professors or other college personnel.
Asana pricing
Asana has per-user pricing; billed monthly, you’ll pay £25.69 per employee for Asana’s Business plan, or £308.28 per year. Its Premium plan is £11.59 billed monthly per user or £139.08 per year. If you’re able to pay for a full year upfront, you’ll receive a discounted rate.
Asana also offers a free plan for up to 15 users and an Enterprise plan that you can customise to meet your unique project management needs. Note that you’ll need to contact Asana directly for a quote on its Enterprise plan. Here’s an overview of what you can expect from the Premium and Business plans.
monday.com pricing
The monday.com plans run differently; you’ll pay a set price per seat, with a three-seat minimum on each plan. The Pro plan costs £18 per seat, if billed monthly. Its most popular plan is Standard, which runs £11 monthly per seat. The Basic plan is £9 monthly per seat. As with Asana, you’ll receive a discounted rate if you commit to paying for a full year in advance.
There is also a Free plan for individuals as well as an Enterprise plan for larger businesses looking for more robust features. You’ll need to contact monday.com directly for Enterprise pricing.
Customer service and support
There are a number of customer support options with monday.com, including a self-serve knowledge base, video tutorials and a community forum. There is also 24/7 personalised customer support via live chat, email and call requests.
Asana’s support is available in the form of a knowledge base, Asana Academy’s training, webinars and courses, a community forum and suggested use cases. While there is no phone number to call the company, you can fill out an online contact form.
Alternatives to asana and monday.com
While Asana and monday.com are solid project management solutions, they’re not right for everyone. Here are a few alternative options you might want to explore.
Bottom line
Both monday.com and Asana offer robust features to help organisations and individuals manage projects, track tasks and collaborate across teams. The right project management software for you, however, depends on your unique business model, goals and preferences.
Who is monday.com best for?
If you prefer 24/7 support and are looking for a flexible project management tool, monday.com is a great option. It allows multiple team members to be assigned to tasks, and the basic plans are more affordable than those offered by Asana.
Both monday.com and Asana offer robust features to help organisations and individuals manage projects, track tasks and collaborate across teams. The right project management software for you, however, depends on your unique business model, goals and preferences.
Who is Asana best for?
If you have a smaller, tech-savvy team and don’t need 24/7 support but need to be able to integrate with many other platforms, Asana is likely your best bet. It’s also the better option for workflows that require dependencies to be resolved before other tasks can be completed.
*Conversions correct as of 9th August 2023.
Frequently Asked Questions (FAQs)
Is monday.com good for small businesses?
monday.com has an intuitive and easy-to-use interface, so your teams can start using it without any training or prior experience using collaboration or CRM tools. Tracking customer data and personalising user experience is very easy in monday.com, which builds loyalty, improves sales and drives business growth.
Can Asana track time?
Asana now offers native time-tracking features in the app. You no longer need a third-party integration to track how long it takes to complete tasks.
Does monday.com have time tracking?
Yes, monday.com offers time tracking to help you manage people and tasks more effectively.
Are there any free project management solutions?
Both Asana and monday.com offer free versions of their software, however, the features are limited compared to their higher-tiered plans. By upgrading to a paid plan, you can increase storage and users, along with more advanced features. For more options, visit our guide to the top free project management platforms.
What is the best project management software for small businesses?
The best project management software depends on the types of projects you’re managing and your preferred workflow. Several other factors go into selecting the best solution, so we created this guide to the top software for project management. When creating the guide, we considered many aspects including cost and fees, features and functionality, ease of use, reviews and customer support.
Is project management software secure?
Like most types of software, the best project management software programs offer many levels of security. When choosing this type of software, you want to look for security features like two-factor authentication (2FA) or multifactor authentication (MFA), documentation that shows frequent security updates and patches, intrusion detection, the monitoring of user activities, data encryption and privacy protection.
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