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ClickUp’s free version offers a surprising amount of capabilities, making it sufficient for some small business owners, freelancers or solo workers. While many project management systems limit the number of users allowed on their free account, ClickUp’s Free plan does not. Still, the paid versions offer many capabilities that may be essential to your project management, such as unlimited storage.
The Free version is also limited when it comes to project flow and organization. The Free version allows you to create up to five spaces, which is how you’d create separate project flows on the platform. Each space functions as a separate page where you can create a project management flow and share these spaces with the relevant team members. For example, you could create a space for marketing, design, sales, finance and growth. If you’re planning to use ClickUp to manage projects for a larger company, you will likely want the ability for more than five spaces.
The Free plan is limited to 100 uses of custom fields, which means that you’re able to create and delete custom fields a total of 100 times. The paid plans come with unlimited uses. This is helpful to keep in mind as if you’re planning wider-scale or complex projects with many custom fields, you’ll likely run out of uses and need to upgrade. Other features, like Gantt charts, portfolios and goals, are limited to 100 uses on the Free plan and are unlimited on the paid plans.
One of the more helpful features of the paid programs is the software integration, which can allow you to link files directly from Dropbox and Google Drive. The Unlimited plan also comes with the ability to grant users guest access, so you can share projects with someone outside of your organization. There is also an unlimited read-only option, so you can share the project page with a freelancer or contractor, for example.
The Unlimited plan may be best suited for small business owners who are looking to upgrade to more storage from the Free plan, but many of ClickUp’s features only become available on the Business plan. For example, the Business plan includes increased security, such as requiring two-factor authentication for the entire Workspace, a higher number of automations, unlimited activity views (compared to seven days with the Unlimited plan), and unlimited uses of the timeline view and workload view (compared to 100 uses each for the Unlimited plan).
There are a few distinctions between the Business plan and Enterprise plan that may be essential features for some businesses. While the Business plan enables single sign-on (SSO) for Google only, the Enterprise plan does not limit SSO to Google. Additionally, the Enterprise plan also offers Health Insurance Portability and Accountability Act (HIPAA) compliance, for companies that require this for security.
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