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Key Takeaways: Top Suggestions for Most Secure EFSS
- Sync.com for Teams — Provides private encryption across the entire account
- Box Business — Strong security settings and tools for accounts
- pCloud Business — A private encryption folder comes with both business accounts
- Tresorit — End-to-end encryption protects data transfers and sharing
- Egnyte — Great security and privacy with customizable security settings
Most enterprise file sync and share (EFSS) providers have many tools and features businesses need to stay productive and increase collaboration. Yet, all the best elements of an EFSS solution won’t mean much if your data isn’t secure. To help you decide, we round up the most secure EFSS services on the market. For more general recommendations, check out our guide to the best EFSS services.
When thinking about protecting data stored in the cloud, security and privacy come to mind. Working in conjunction are other elements, such as private encryption and two-factor authentication. Even file versioning policies can impact data recovery availability in the event of an unexpected loss. If you want to try out our top choice, you can get a 30-day trial to Sync for Teams.
What Makes the Most Secure EFSS?
Enterprise file synchronization and share solutions that offer some version of zero-knowledge encryption provide the best protection, enhancing data loss prevention and securing your corporate data. Security and encryption protocols combined with custom-focused privacy policies are other key elements.
Security protocols such as AES 256-bit encryption, which protects against brute force attacks, and TLS/SSL encryption protocols, which protect against man-in-the-middle attacks, are significant factors in protecting your data. A brute force attack uses multiple attempts to guess your credentials, while a man-in-the-middle attack attempts to intercept data transfers.
With privacy policies, you should consider EFSS solutions that only collect essential data to provide its services. In addition to privacy, it’s essential to consider the range of settings for administrators and team managers available for enhancing data protection.
A secure EFSS solution makes file sharing with external clients safer and easier. Using mobile devices as part of an EFSS system gives your team members access when away from their computer. Read on to see which EFSS systems are the most secure for your business.
The 5 Most Secure EFSS Services
Sync.com for Teams tops our list, as it provides zero-knowledge encryption that protects all data uploaded and stored.
You can access and transfer files from your Sync.com for Teams account page.
More details about Sync for Teams:
- Pricing: Unlimited storage for $15 per month (one-year plan), per user
- Free plan: Free 30-day trial on Pro Teams+ Unlimited plan; 30-day money-back guarantee
- Provider website: sync.com
Pros:
- Zero-knowledge encryption
- Two-factor authentication
- Affordable plans
Cons:
- Slower speeds
- No block-level sync
Sync.com for Teams protects every account with zero-knowledge encryption, making it a phenomenal choice for the privacy-conscious. Private encryption means only you or anyone you share your password with can access your account. Sync.com for Teams does not store your password, which means you could get locked out of your account if you don’t enable email password recovery in your settings.
Sync.com for Teams uses AES 256-bit encryption and TLS/SSL encryption protocols to protect data at rest and in transit. Additionally, you can enable two-factor authentication for an added layer of protection during the login process.
Sync.com for Teams has an easy-to-read and understand privacy policy that outlines the data it collects and how it uses it. In short, Sync.com for Teams only collects what it needs to deliver its services, and it never sells your data.
Microsoft Integration
Sync.com for Teams has few integrations. However, for Microsoft users, there is seamless integration to create and edit Word, Excel and PowerPoint documents. Any changes you make will update to your Sync.com for Teams account. Additionally, you can use the web interface or the respective Microsoft app to work on your files. Teams that work on Microsoft files together can update and make changes in real time.
Sync.com for Teams has three plans, with the Pro Teams+ Unlimited plan
offering unlimited storage space.
Sync.com for Teams offers a free 30-day trial for its Pro Teams+ Unlimited plan. If you opt to purchase, it costs $15 per user (minimum of three) per month when billed annually. Otherwise, it’s $18 per user per month. We have all the details in our full Sync.com for Teams review.
Standard
- Price per user.
Users: 2+ - 1TB
Unlimited
- Price per user.
Users: 2+ - Unlimited GB
File transfers, user management and other key features are all
accessible from the Box Business web interface.
More details about Box Business:
- Pricing: Unlimited storage for $15 per month (one-year plan) (per user)
- Free plan: 14-day free trial
- Provider website: box.com
Pros:
- Third-party integrations
- Box Notes app
- Excellent security
Cons:
- Slower speeds
- Pricey plans
Box Business does an excellent job of providing a secure platform to protect your data. It uses AES 256-bit encryption to safeguard data stored on its servers and TLS/SSL encryption to secure data transfers. Box Business supports two-factor authentication. However, it is not available on all business accounts.
Box Business has a zero-trust approach to how it handles privacy. However, this is not the same as having zero-knowledge encryption. Most Box Business plans do not allow you to manage the private keys used to encrypt and decrypt your account. However, those on the Enterprise and Enterprise Plus plans can purchase Box KeySafe, which gives you control of your encryption keys.
Third-Party Integrations
Box Business supports external connections to many of the popular productivity and collaboration apps businesses use. The two main options are Google Workspace and Microsoft 365. Connecting to either option lets you create and edit the respective files within your Box account.
Box Business supports several additional third-party connections. Slack, Airtable and Zapier are examples of the over 1,500 possible options.
Most of the Box Business plans come with unlimited storage space,
perfect for large teams and complex projects.
All Box Business plans — except the Business Starter — come with unlimited data, and most have a free 14-day trial. The Business Plus plan costs $25 per user per month (minimum three users) on an annual plan. To learn more, check out our Box Business review.
Business Starter
- Price per user, minimum of three users
- 100GB
Business
- Users: No limit
- Unlimited GB
Business Plus
- Users: No limit
- Unlimited GB
Enterprise
- Users: No limit
- Unlimited GB
You have several areas within your pCloud Business account that support
user management, file transfers and team folders.
More details about pCloud Business:
- Pricing: Unlimited storage for $15.98 per month (one-year plan), per user
- Free plan: 30-day free trial; 10-day money-back guarantee
- Provider website: pcloud.com/business
Pros:
- Zero-knowledge folder
- Block-level sync
- 180-day versioning
Cons:
- Limited plan options
- Few collaboration integrations
pCloud Business has several security and privacy features that help keep business data protected. With every pCloud Business account, you get access to the pCloud Crypto folder, which protects anything you store in it with zero-knowledge encryption. We like that Crypto is included with business accounts; it’s a separate charge on other plans.
Any data you store outside the encrypted folder is protected by AES 256-bit encryption and TLS/SSL encryption protocols. pCloud Business also has two-factor authentication available for an added layer of login protection. You can choose between SMS verification or Google Authenticator.
pCloud Drive
pCloud Drive is the main feature of the desktop application: It lets you access and work with your files without taking up space on your computer’s hard drive. The default is to keep your data in the cloud. However, you can download files to your computer as needed for offline access. Any work you do individually or as a part of a team syncs with your cloud account.
pCloud Business has two plan choices, both of which come with a free 30-day trial.
pCloud Business has a free 30-day trial for its two business plan options. When opting for a yearly plan, the Business Pro costs $15.98 per user monthly and comes with unlimited storage, whereas the cheaper option has 1TB of storage per user and costs $7.90 per user per month on the annual plan. Both plans require a minimum of three users. For more, check out our pCloud pricing guide and pCloud Business review.
Business
- 1 TB storage per user
3+ users
pCloud Encryption
Teams & Access control
Secure file sharing
180 days file versioning - 1TB
Business Pro
- Everything in “Business”
2 TB storage per user
3+ users
Priority support - 2TB
Tresorit has options in the left sidebar, including file transfer services,
stored files or access to shared links.
More details about Tresorit:
- Pricing: 1TB for $14.50 per month (one-year plan), per user
- Free plan: 14-day free trial
- Provider website: tresorit.com
Pros:
- Excellent privacy & security
- Selective file syncing
- Encrypted email attachments
Cons:
- Slower speeds
- Expensive plans
Tresorit does an excellent job with data security and account protection by providing end-to-end encryption for uploads, downloads and sharing. It does this by encrypting a file’s metadata with randomly generated encryption keys associated with an account profile. These encryption keys are not accessible by Tresorit employees, efficiently making your account zero-knowledge encrypted.
Tresorit uses the same measures and protocols as other EFSS providers on this list: AES 256-bit and TLS/SSL encryption protocols. Additionally, account holders have the option of enabling two-step verification. Tresorit has several verification options: an authenticator app, text, phone call or email.
Encrypted Emails
Tresorit lets you encrypt emails by installing an add-on for email attachments or through a paid Outlook integration. Installing the add-on is available with every account at no extra charge. You can use the email integrations for Outlook or Gmail. With it, you can encrypt email attachments by adding a password to the file before sending.
The paid add-on, available only for Outlook, encrypts the entire email before sending. You can also send encrypted replies or revoke email access for enhanced protection.
Tresorit offers three business plans and two optional paid add-ons
for eSign and encrypted email.
You can try the Business Standard or Business Plus plan free for 14 days. The Business Plus plan costs $19 per user per month on an annual cycle. This price does not include the optional eSign or Outlook email encryption add-ons, and there’s a minimum of three users required. For more information, read our Tresorit review.
Business Standard
- Price per user (billed annually),
Storage per user,
User count: 3-9 - 1TB
Business Plus
- Price per user (billed annually),
Storage per user,
User count : 10+ - 2TB
Enterprise
- Price per user (billed annually),
Storage per user,
User count : 100+
You can share files from the Egnyte web interface with multiple devices,
and the “settings” tab lets you access reporting tools.
More details about Egnyte:
- Pricing: 1TB for $20 per month (one-year plan), per user
- Free plan: 15-day free trial
- Provider website: egnyte.com
Pros:
- Customizable settings
- Third-party integrations
- Custom 2FA security
Cons:
- No private encryption
- Expensive
Egnyte protects your data at rest using AES 256-bit encryption and your data in transit with TLS/SSL encryption. Egnyte does not support private encryption, meaning a select few employees at Egnyte could, in theory, access your account. Still, Egnyte’s privacy policy is transparent in how it collects and uses your data.
Egnyte uses private encryption keys, but as mentioned, it controls the keys used to encrypt or decrypt your account. The Business plan does not have an option to manage these keys. However, with the Enterprise plan, you can opt to control your encryption keys, increasing account privacy since Egnyte will not have access to them.
Additional security settings include enforceable two-factor authentication, custom password requirements and establishing trusted networks.
App Center
Egnyte’s app center has connections to internal and external integrations. Two of the more popular are Google Workspace and Microsoft 365. You can also connect to other productivity apps like Slack or Adobe Sign. From the app center, you can download desktop apps for Mac and Windows and mobile apps for iOS and Android.
You can download an app to connect your account to a network-attached storage (NAS) device through the app center. A NAS lets you backup your data on a local, dedicated hard drive, adding protection and redundancy.
Egnyte offers a free trial for its Business plan, but for other plans,
you will need to contact sales for information on pricing.
The Business plan has a free 15-day trial. After the trial, it’s $20 per user per month on an annual plan, with a whopping ten user minimum. Otherwise, Egnyte does not advertise its pricing structure. You’ll need to contact sales for more information. We cover pricing and more in our Egnyte review.
Business
- Price per user;
Secure collaboration;
Privilege management;
Ransomware protection - 1TB
Enterprise Lite
- Everything in Business;
3rd-party source support;
Content lifecycle management;
Threat detection - 1TB
Enterprise
- Everything in Enterprise Lite;
Privacy & compliance;
Advanced ransomware protection & recovery;
Content safeguards - 1TB
Final Thoughts
Choosing an EFSS system that will protect your sensitive corporate data is important. An unsecured environment puts more than just data at risk, as a breach or data leak could destroy a business’s reputation. Sync.com for Teams protects your account with zero-knowledge encryption. pCloud Business offers the same level of protection limited to a dedicated folder.
Tresorit, Egnyte and Box Business have excellent security protocols and features to protect your data. No matter which EFSS provider you choose from our list, you can feel confident that your data and account is protected and secure.
Which EFSS solution do you use to secure your data? What are some of the security and privacy features you look for in an EFSS? Did we miss a great EFSS solution for data security? Let us know in the comments section below. Thanks for reading our article.
FAQ
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One of the best EFSS security features is zero-knowledge encryption, which ensures that only you can access the data in your account. Other critical advanced security features include AES 256-bit data encryption and TLS/SSL encryption protocols.
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Zero-knowledge encryption protects your account from unauthorized access by giving you complete control over the encryption keys used to decrypt your account. With zero-knowledge encryption, cloud storage companies cannot access your files.
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